MIDDLESEX TABLE TENNIS ASSOCIATION
RULES AND REGULATIONS
1 NAME AND GEOGRAPHICAL AREA
1.1 The Association shall be called the Middlesex County Table Tennis Association.
1.2 The county’s geographical area shall include the following London Boroughs: Barnet, Brent, Camden, Ealing, Enfield, Hackney, Hammersmith & Fulham, Haringey, Harrow, Hillingdon, Hounslow, Islington, Kensington & Chelsea, Tower Hamlets and additionally the City of London and the City of Westminster.
2 STATUS AND RELATIONSHIP WITH ETTA
2.1 The Association recognises the English Table Tennis Association Ltd (‘ETTA’) as the National Governing Body for table tennis in England.
2.2 The Association shall be the County Association for the ETTA County of Middlesex as defined in ETTA Articles and Regulations.
2.3 The Association shall comply with ETTA Articles and Regulations. This Constitution is to be read as being consistent with ETTA Articles and Regulations and, in the event of any conflict arising, ETTA Articles and Regulations shall prevail.
3.1 The objects of the Association shall be to fulfil the functions of an ETTA County Table Tennis Association and to further the objects of ETTA in the County. In particular the Association shall act as the controlling and governing body for the sport in the County subject to any overriding decisions of the Board of ETTA (‘the Board’), assist and encourage the formation of table tennis leagues and clubs in the County and promote the sport in every possible way.
3.2 In this Constitution and any Regulations made hereunder words and phrases defined by the ETTA Articles and Regulations and not otherwise defined in this Constitution shall have the meaning assigned to them by the ETTA Articles and Regulations unless the context precludes such an interpretation.
3.3 No alteration to this Constitution shall take effect until approved by the Board.
3.4 In the event of the dissolution of the Association, any surplus assets remaining after discharge of liabilities shall automatically vest in ETTA.
4.1 The Association shall consist of:
4.1.1 President, Vice-Presidents, Honorary Life Members, duly elected officers and duly appointed officials;
4.1.2 All Local Leagues, Directly Affiliated Clubs and Directly Affiliated Individuals affiliated to ETTA which are within the jurisdiction of the Association as prescribed by the Board (except those exempted by decision of the Board).
4.2 The Association shall without payment of fee accept into Good Standing the following, but no other, organisations:
4.2.1 Any organisation within the jurisdiction of the Association as defined by ETTA which is in Good Standing with the ETTA. County which is part of or affiliated to a national organisation in Good Standing with ETTA.
4.2.3 Any County Schools Table Tennis Association, Schools League or School Club which is within the jurisdiction of the Association as defined by ETTA and is not affiliated.
5.1 Every organisation affiliated to ETTA and defined by ETTA as within the jurisdiction of the Association shall affiliate to the Association unless exempted by the Board.
5.2 An organisation or individual not directly affiliated to ETTA may apply to be directly affiliated to the Association if affiliated to ETTA through another organisation.
5.3 No individual or organisation may affiliate to the Association unless affiliated to ETTA.
5.4 Every applicant for affiliation shall complete the current affiliation form which shall be signed by or on behalf of the applicant.
5.5 Every organisation affiliated to the Association shall send to the General Secretary of the Association not later than 31 October each year a copy of its current Rules.
6 AFFILIATION FEES
6.1 Affiliation Fees shall be determined by the Annual General Meeting or an Extraordinary General Meeting.
6.2 Affiliation Fees shall be paid not later than 31 October.
7.OFFICERS, NATIONAL COUNCILLOR AND DEPUTY NATIONAL COUNCILLOR
7.1 The Officers of the Association shall be: Chairman, Deputy Chairman, General Secretary and Treasurer.
7.2 The officials of the Association shall be: Umpires Secretary, County Match Secretaries, Inter-League Championships Secretary, Tournaments Secretary, Press & Website Secretary, Development Officer, Coaching Secretary and any other person who, in the opinion of the Management Committee, will be able to assist the Association in its management functions. Any casual vacancy may be filled by a nominee of the Management Committee.
7.3 The Officers shall be elected by the Annual General Meeting and shall serve from the end of the meeting at which they are elected until the end of the Annual General Meeting following; they shall be eligible for re-election. An officer or official appointed during the year shall have that appointment ratified at the following Annual General Meeting.
7.4 In accordance with ETTA Articles and Regulations, between 1 May and 15 June in each year, the Executive Committee shall elect a National Councillor and may elect a Deputy National Councillor to represent the County from the following ETTA AGM to the following one, after considering all nominations submitted to them by Members of the Association.
7.5 The General Secretary of the Association shall send a copy of the ETTA official appointment form certified by the General Secretary and by a second person who must be the Chairman, Vice-Chairman or Treasurer to reach the ETTA by 20 June.
8.1 The affairs of the Association shall be managed, subject to the control of the Annual General Meeting, by a Management Committee consisting of the Officers, the National Councillor, the the officials and one representative appointed by each Local League.
8.2 The Management Committee may co-opt not more than three other members of the Association. Co-opted members shall have the right to vote.
8.3 The Management Committee may fill a Casual Vacancy in any Office or on the Executive Committee until the next Annual General Meeting.
8.4 The Management Committee shall meet at least quarterly.
8.5 At least seven days’ notice in writing of the place, date and time of every meeting shall be sent to every member of the Management Committee.
8.6 The quorum of the Management Committee shall be five.
8.7 In the absence of Chairman and Deputy Chairman the Management Committee shall elect one of its members to take the chair for the meeting.
8.8 Every question at a meeting of the Management Committee shall be determined by a majority of the members present and voting, each member having one vote. In the case of an equality of votes the chairman of the meeting shall have a second or casting vote.
8.9 The Management Committee may make Regulations to cover such matters not dealt with in this Constitution as it thinks fit.
8.10 The Management Committee may appoint such sub-committees as it thinks fit and may delegate any of its duties and powers to them. At least one member of any sub-committee must be a member of the Management Committee. Any sub-committee shall, in the performance of its duties, conform to the Terms of Reference laid down by the Management Committee. Unless decided otherwise by the Management Committee, the chairman of a sub-committee is responsible for reporting to it.
8.11 At its first meeting following the Annual General Meeting the Management Committee will appoint standing sub-committees to deal with each of the following matters:
1) Umpiring (chaired by the Umpires Secretary)
8.12 In case of emergency, the powers of the Management Committee may be exercised by (any of) the Chairman, Deputy Chairman, General Secretary, provided that any such exercise shall be confirmed by the next Management Committee Meeting.
9 ANNUAL GENERAL MEETING
9.1 The Association shall hold an Annual General Meeting (AGM) each July.
9.2 The General Secretary of the Association shall give at least fourteen days’ notice in writing of the place, date and time of a General Meeting, together with the Agenda and the nomination form for the election of Officers and officials, to the Officers, the National Councillor, the Deputy National Councillor (if any) and the General Secretary of each affiliated organisation.
9.3 Each Local League shall appoint an Accredited Representative to attend each General Meeting and cast its votes.
9.4 The Officers, National Councillor and Accredited Representatives of Local Leagues may attend, speak and vote. All other Members may attend and, with the permission of the Chairman, speak but may not vote.
9.5 The following items shall be included in the AGM Agenda:
1) Minutes of the previous AGM
2) Minutes of any EGM held since the previous AGM
3) Annual Report of the Management Committee
4) Statement of Accounts
5) Propositions (if any) to alter the Constitution
6) Motions of which the General Secretary has received notice in writing not later than twenty eight days before the meeting
7) Election of President, Vice-Presidents, etc.
8) Election of Officers and officials
9) Election of Management Committee Members
10) Appointment of a suitable person to check the accounts in accordance with Section [9.4]
9.6 Each Local League or Directly Affiliated Club is entitled to nominate as many persons as there are vacancies in respect of Officers, officials and Committee members to be filled, and no more. No nomination will be effective unless received by the General Secretary within 14 days of the issue of the nomination form.
9.7 Motions not included in the Agenda shall not be voted upon except with permission of the chairman.
9.8 Voting may be by show of hands of those entitled to vote but before or immediately after a show of hands vote any person entitled to vote may require voting to be by poll instead.
9.9 When voting is by poll each Officer, official and the National Councillor shall have one vote and each Local League and Directly affiliated Club shall have one vote.
9.10 Proxies shall be admitted but only if they have been given in writing and record a specific decision on a specified proposal, in which case they shall be open to inspection by the Chairman.
9.11 Postal voting shall be acceptable provided that each individual or body shall submit to the General Secretary, by electronic or hard-copy means, a specific decision on a specified proposal, to arrive no later than 48 hours before the commencement of the meeting as stated in the Notice. Any postal votes received will be void in the event that an individual or authorised representative of the voter attends and votes at the meeting in person.
9.12 All proposals which gain at least half of the total votes cast in favour will be carried, except in the event of a proposal to amend the Rules and/or Regulations of the Association, in which case the number of votes for must exceed two thirds in favour out of the total votes cast.
9.13 Any Local League not represented by an accredited representative at the AGM will be fined £25.
9.14. President, Vice-Presidents and Honorary Life Members:
9.14.1 A President and Vice-Presidents shall be elected annually.
9.14.2 The Association may elect a Life Vice-President but only former officers of the Association shall be eligible.
9.14.3 The distinction of Honorary Life Member may be conferred upon an individual for special or long service with table tennis in Middlesex.
9.14.4 These distinctions shall be conferred only at an AGM and only upon a nomination by the Management Committee
10 EXTRAORDINARY GENERAL MEETING
10.1 An Extraordinary General Meeting (EGM) shall be convened on a resolution of the Management Committee or within 28 days after receipt by the General Secretary of a requisition signed authorised representatives of at least three Local Leagues stating the business to be transacted at the meeting.
10.2 Section 9, except Clauses 9.1 and 9.5, shall apply to an EGM.
10.3 An EGM shall transact only such business as is specified in the resolution or requisition convening it.
11.1 The funds of the Association shall be kept at a Bank or invested in any other security approved by the Association.
11.2 All cheques etc., drawn on Bank or other accounts shall be signed by any two of the following: Chairman, Deputy Chairman, General Secretary, Treasurer.
11.3 The Financial Year of the Association shall end on 31 May.
11.4 The AGM shall appoint a suitable person, who is not a member of the Executive Committee, to check the accounts of the Association annually and report on them to the next AGM.
11.5 All income and property of the Association from whatever source derived shall be applied solely to the promotion of the objects of the Association.
12.1 A Member shall not do or cause to be done anything deliberately harmful to the Association nor likely to bring the Association or the sport of table tennis into disrepute.
12.2 A Member shall not without good and sufficient cause
12.2.1 absent himself from the hearing of any allegation or appeal after having been requested with reasonable notice to attend;
12.2.2 refuse or neglect to answer any question put to him in connection with such allegation or appeal if directed to answer by the chairman of the adjudicating body.
13 DISCIPLINARY COMMITTEE
13.1 The standing committee referred to in Clause 6.11 above shall be called the Disciplinary Committee and shall consist of five persons, one of whom shall be designated as Chairman by the Management Committee.
13.2 Members of the Disciplinary Committee shall (unless they resign) serve until the appointment of their successors. Casual vacancies shall be filled by the Management Committee.
13.3 A decision may be taken by not fewer than three members, all of whom must have been present throughout the hearing.
13.4 Any member of the Disciplinary Committee having an interest in a matter to be discussed must declare that interest as soon as he or she is aware of it, and must not be present in the capacity of a member of the Disciplinary Committee during the transaction of that business.
13.5 If fewer than three members are available owing to declaration of interest or any other reason, the Management Committee shall appoint sufficient temporary members to make the number up to three, such members serving only for the particular matter for which they are appointed.
13.7 The Disciplinary Committee shall deal with any allegation of a breach of the Constitution or Regulations of the Association.
13.8 Any allegation of a breach of the Constitution or Regulations must be made in writing to the General Secretary specifying the nature of the alleged breach, the name of the member or organisation alleged to be in breach and the approximate date and place of the alleged breach.
13.9 The Disciplinary Committee shall follow the procedure laid down by ETTA Disciplinary Regulations.
13.10 If a formal allegation is proved to its satisfaction, the Disciplinary Committee shall have the power to impose on the member or organisation found to have committed the breach one or more of the following sanctions:
13.10.1 a suspension from the privileges of membership of the Association either indefinitely or for a stated period;
13.10.2 a fine;
13.10.3 formal censure.
13.12 The Chairman of the Disciplinary Committee shall, within seven days of the hearing, notify its decision to the General Secretary, who shall in turn shall notify the member or organisation in writing within fourteen days of the hearing. If the allegation has been found proved, the General Secretary shall at the same time notify the member or organisation of the Right of Appeal under ETTA Articles and Regulations and enclose a copy of the relevant provisions.
13.13 Where the sanction imposed is suspension, the ETTA Head of Operations shall be notified. Such suspension shall be enforced by all bodies within the jurisdiction of this Association. The suspended person or organisation shall be deprived of the privileges of membership of or affiliation to the Association and any Local League or Directly Affiliated Club affiliated to the Association, but not necessarily of the privileges of membership of or affiliation to the ETTA enjoyed outside the jurisdiction of the Association.
14 RIGHT OF APPEAL
14.1 ETTA Articles and Regulations provide Affiliated Organisations and Affiliated Individuals with a Right of Appeal in certain circumstances.
14.2 Where a Right of Appeal to the Association is exercised, the Association shall take all reasonable steps to ensure the Appeal is fairly and expeditiously heard and decided in accordance with ETTA Articles and Regulations
15 MATTERS NOT COVERED BY THE CONSTITUTION
15.1 Any question or matter arising which is not provided for in this Constitution shall be dealt with by the Management Committee.
16 ALTERATION OF THE CONSTITUTION
16.1 This Constitution may be altered only by decision of an AGM or of an EGM convened for the purpose and the amendment shall then be subject to the approval of the ETTA Board.
16.2 Propositions for such alteration to be considered by the next AGM shall be submitted in writing to reach the General Secretary not later than 15 May.
16.3 All propositions so received shall be circulated to all Local Leagues and Directly Affiliated Clubs affiliated to the Association not later than 21 days before the date of the next AGM.
16.4 Amendments or alternative propositions dealing with the same subject matter shall be accepted for consideration by the AGM if submitted in writing and received by the General Secretary not later than 14 days before the date of the next AGM. Such amendments or alternative propositions shall be circulated to all local leagues, directly affiliated clubs and directly affiliated individuals not later than 7 days before the date of the AGM.
16.5 Propositions for such alterations to be considered by an EGM shall be submitted to the General Secretary in writing together with the requisition for the EGM.
16.6 Before any resolution altering this Constitution shall be declared carried at least two thirds of the total votes cast must be in favour of that resolution .
17.1 Each Club (whether directly or through a Local League) and Directly Affiliated individual shall be entitled to receive a copy of the Association’s Handbook without charge.
MIDDLESEX INTER-LEAGUE CHAMPIONSHIPS REGULATIONS
1 (a) The competitions shall be known as the Middlesex Inter-League Championships.
(b) Any additions or alterations or revision of the Regulations must be made at an Annual General or Special General Meeting convened for the purpose. Any proposed amendments to the Regulations shall be submitted to the General Secretary not later than 15th May, for an AGM, or together with the demand for an SGM.
(c) No resolution submitted under 1(b) shall be declared carried unless at least three fifths (i.e. >60%) of the total votes cast are in favour.
(d) Voting: Each local league shall be entitled to one vote for each team which fulfilled its fixtures in the Championships in the immediately preceding season. No directly affiliated club or directly affiliated individual is entitled to vote. Proxies shall be admitted but only if they have been given in writing and record a specific decision on a specified proposal, in which case they shall be open to inspection by the Chairman.
2(a) There shall be four competitions:
The Victor Barna Competition (for Senior Men)
The Norman Pegg Competition (for Senior Ladies)
The Russell Grant Middlesex Competition (for Juniors)
The Ted Connell Competition (for Veterans)
(b) The winning team in each competition shall be entitled to hold the trophy for that competition for one season
3(a) In all competitions there shall be a First Division and as many other Divisions (Second, Third, etc.) as are necessary.
(b) (i) a player participating in the Russell Grant Middlesex Competition must be 18 years of age or under on 31st December during the current season.
(ii) a player participating in the Ted Connell Competition must be 40 years of age or over on 1st January during the current season .
4 Leagues may enter as many teams as they wish, but not more than two shall participate in the First Division. Should it be necessary to restrict entry, no League’s 2nd team shall have precedence over any League’s 1st team, or 3rd team over a 2nd team and so on.
5(a). Leagues shall register with the Inter-League Championships Secretary (ILCS) the players for each competition one month before the commencement of that competition, indicating the order of playing standard. Additional players can be registered with the ILCS in order of playing standard at any time but may not play in a match within 7 days of that registration being received. A team’s order can be altered on the 1st of each month following advance agreement from the ILCS. No player may play for teams representing more than one League in any one season or for different Leagues in successive seasons, unless the last League represented ceases to enter the Inter-League Competitions or the General Secretary of that League has given permission in writing to the ILCS. All players must be duly registered members of the respective League and of Table Tennis England. Registered players shall be entitled to represent their league if:
(i) They have played in 50 per cent or more of their club’s league matches, to be calculated at the time of playing of each Inter-League match in question; or
(ii) They have represented the League in a previous season, subject to not having subsequently played for another League; or
(iii) They are permanently resident in the area controlled by, and available to play for, the Middlesex Table Tennis Association, and have not represented any League in the competition in any previous season.
(b) The annual subscription shall be £5 .00 per team entered in any of the Competitions.
6. Fixtures in all competitions may be played on a weekday evening or at the weekend at the discretion of the ILCS and more than one match may be played concurrently at the same venue. The ILCS shall consult in advance with team captains and League Representative Match Secretaries to ascertain the availability of players and venues and will circulate the seasonal fixture list to each team captain and League Representative Match Secretary by the end of October.
(a) If team captains are delegated to arrange matches between them within a prescribed period, at least 14 days before the commencement of the period scheduled for a match, the home League Representative Match Secretary shall submit to the away League Representative Match Secretary two weekday evenings and may in addition offer one week-end date, and the away team shall accept one of these dates at least 7 days before the commencement of the said period. The home team shall notify the ILCS of the agreed date at least 3 days before the commencement of the said period.
(b) Should it prove impossible to agree a date in a scheduled period for a match, the match may be postponed subject to the following: Not later than the last day of the scheduled period, both League Representative Match Secretaries shall notify the ILCS of the date agreed for the match. The match shall then be played on this date and should either team subsequently be unable to play on this date the match shall automatically be awarded to the other team.
(c). A match not played during its scheduled period for which the ILCS has not been advised of the agreed date in accordance with the above, or has not received a claim for points be default, shall be declared void.
7. In all competitions:
(a) Each set shall be the best of five games.
(b) Any player not available to play when his set is called shall forfeit that particular set. The order of play may be altered by agreement of the captains before the commencement of the match.
(c) A League not fielding a full team in a match will be liable to a fine of £5 per player short.
(d) A League whose team concedes a match shall be liable to a fine of £10.
(e) A player having played twice for any higher team shall not be eligible to play for any lower team. No player may play below his or her ranked position.
(f) Any set won by an unregistered player shall be awarded to the opposing team. If players in a team play out of ranked order, any set won by such player against an opponent he would not other-wise have played shall be awarded to the opposing team.
(g) It is the responsibility of the home team captain to ensure that the completed match result sheet be sent to the ILCS within 48 hours of the match being played.
(h) at the end of the season the team having the greatest number of points in each division shall be declared the Champion Team of the division. In the event of a tie, the positions of the teams shall be decided on (i) the greatest number of matches won, (ii) the best sets difference and (iii) the best games difference. The bottom team in Division 1 shall be relegated to Division 2, and the top team in Division 2 shall be promoted to Division 1, subject to 4 above. This principle shall regulate the promotion and relegation in all other divisions.
8(a) Victor Barna Competition
(i) A team shall consist of three men, and a match shall consist of nine sets. A, B, C shall be the home men; X, Y, Z the away men, the order of play being A v X, B v Y , C v Z, B v X, A v Z, C v Y, B v Z, C v X, A v Y.
ii) Three points shall be awarded to the winning team where the result is 9-0, 8- 1, 7-2, or 6-3, but if the result is 5-4 the winning team shall be awarded two points and the losing team one point.
(b) Norman Pegg Competition
(i)A team shall consist of at least two women, and a match shall consist of five sets. A and B shall be the home women, and X and Y the away women, the order of play being A v X, B v Y, Doubles, A v Y, B v X.
(ii) Three points shall be awarded to the winning team where the result is 5-0 or 4-1, but if the result is 3-2, the winning team shall be awarded two points and the losing team one point.
(c) Russell Grant Middlesex Competition
(i) A team shall consist of three boys, who must play in order of merit and one girl, and a match shall consist of nine sets. A, B, C, shall be the home boys in order of merit and X, Y, Z the away boys in order of merit, the order of play being B v X, C v Z, A v Y, Mixed Doubles, B v Z, Girls’ Singles, Boys’ Doubles, A v X, C v Y. No boy shall play in more than three sets.
(ii) Three points shall be awarded to the winning team where the result is 9-0, 8-1, 7-2, or 6-3, but if the result is 5-4 the winning team shall be awarded two points and the losing team one point.
(d) Ted Connell Competition
(i) A team shall consist of three men, who must play in order of merit, and one woman, and a match shall consist of ten sets.
(ii) A, B, C shall be the home men in order of merit and X, Y, Z the away men in order of merit, the order of play being B v X, C v Z, A v Y, Mixed Doubles, B v Z, Women’s Singles, Men’s Doubles, A v X, C v Y Mixed Doubles. No man shall play in more than four sets. Five points shall be awarded to the winning team where the result is 10-0, Four for 9-1 or 8-2 (1 to the losing team), three for 7-2 or 6-3 (2 to the losing team), two for a draw.
9. The Management Committee shall decide on all disputes concerning the contravention or interpretation of any of the foregoing Regulations, and shall have power to impose sanctions as they may deem necessary. The Committee’s ruling on all points shall be final and binding.